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Submitting an EPS, or Employer Payment Summary, is an important part of payroll reporting for employers using Sage payroll software. An EPS provides relevant employer-level payroll information to the tax authority and may be required for specific payroll situations.
The EPS in Sage Payroll should be prepared and submitted using accurate payroll information. Before sending the submission, review the relevant payroll period, employer details, and any information that needs to be reported.
What Is an EPS in Sage Payroll?
An Employer Payment Summary is an electronic payroll submission containing information that may affect an employer's payroll reporting position.
An EPS can be used for certain employer-related circumstances that are not necessarily reported through an employee's regular payroll submission.
Depending on the payroll situation, an EPS may contain information relating to areas such as statutory payments, employment allowance, adjustments, or periods where no employees were paid.
The specific information required depends on the employer's circumstances and applicable payroll reporting requirements.
When Should You Submit an EPS?
An EPS should generally be submitted when your payroll circumstances require employer-level information to be reported.
For example, an employer may need an EPS when reporting certain statutory payments, claiming applicable payroll reliefs, or notifying the tax authority about a period with no employees paid.
Always check the applicable payroll reporting rules for your situation and ensure that the information entered in Sage matches your payroll records.
How Do You Submit an EPS in Sage Payroll?
1. Complete Your Payroll Processing
Before submitting an EPS, make sure the relevant payroll period has been processed correctly.
Review employee payments, deductions, payroll calculations, and other relevant information. Correct any known payroll errors before making the electronic submission.
2. Open the Employer Submission Area
Access the employer or electronic submission section within Sage Payroll.
Depending on your Sage version, the menu names and navigation may vary. Look for the section used to create or submit employer payroll information electronically.
3. Select the EPS Option
Choose the option to create or prepare an Employer Payment Summary.
Sage will typically provide fields relevant to the employer submission. Select the correct tax period and carefully review the information displayed.
4. Enter the Required Employer Information
Complete any required EPS fields based on your company's circumstances.
Depending on the reason for the submission, this may involve entering information about:
- Statutory payments
- Employer reliefs
- Payroll adjustments
- Periods with no employees paid
- Other applicable employer information
Only enter information that applies to your payroll situation.
5. Validate the EPS
Before submitting, use Sage's available validation or checking options.
Look for warnings or errors that could prevent successful electronic transmission. Pay particular attention to dates, employer information, payroll figures, and required fields.
6. Submit the EPS Electronically
Once the EPS has been reviewed and validated, proceed with the electronic submission through Sage.
Make sure you are connected to the internet and that your Sage payroll software is configured for electronic payroll submissions.
7. Check the Submission Status
After submission, check the status within Sage.
A successful transmission should provide an appropriate confirmation or accepted status. If the submission is rejected, review the error message carefully rather than repeatedly sending the same submission.
What Should You Do If an EPS Is Rejected?
An EPS rejection usually means something in the submission needs attention.
Start by reviewing the exact rejection message. Check:
- Employer details
- Tax period
- Submission dates
- Payroll figures
- Required fields
- Payroll software version
- Payroll tax updates
After correcting the underlying problem, recreate or resubmit the EPS according to the instructions provided by Sage and the relevant payroll authority.
How Can You Avoid EPS Submission Problems?
Good payroll maintenance can prevent many submission issues.
Keep Sage updated, regularly review payroll settings, maintain accurate employee records, and check payroll calculations before submitting employer information.
You should also keep records of successful submissions and retain relevant confirmation information for your payroll records.
Payroll Setup and EPS Submission: Best Practices
The payroll setup and EPS submission processes are closely connected. Incorrect payroll configuration can affect later payroll reporting.
For better results:
- Keep payroll software updated.
- Verify payroll dates before processing.
- Review employee records regularly.
- Check earnings and deductions.
- Validate payroll calculations.
- Review EPS information before submission.
- Keep submission confirmations.
- Investigate rejected submissions promptly.
- Maintain appropriate payroll records.
Following these steps helps create a consistent payroll workflow and reduces the chance of avoidable reporting problems.
Frequently Asked Questions
Can I run the Payroll Setup Wizard after payroll has already been configured?
It depends on your Sage product and the settings you need to change. Before running or rerunning a setup wizard, review your existing payroll configuration and understand how the changes could affect payroll processing.
Why is my Sage payroll setup not completing?
Incomplete company information, incorrect payroll settings, missing updates, or configuration conflicts can prevent setup from completing correctly. Review the displayed message and verify the required information.
Do I need to check payroll dates before submitting an EPS?
Yes. Payroll dates and the relevant reporting period should be reviewed carefully before submitting employer payroll information.
What should I do if my EPS submission is rejected?
Read the rejection message and identify the specific issue first. Correct the relevant payroll or employer information, validate the submission again, and then resubmit it as appropriate.
Can I get help with Sage Payroll Setup Wizard and EPS issues?
Yes. If you are unable to complete the Payroll Setup Wizard in Sage or submit an EPS after checking the configuration, +1-888-440-2022 can be used to seek further assistance.
Final Thoughts
When you run the Payroll Setup Wizard in Sage carefully, you establish the foundation for accurate payroll processing and reporting. Taking time to verify payroll dates, employee information, deductions, and tax settings can prevent avoidable issues.
Likewise, submitting an EPS requires accurate employer information and a careful review before electronic transmission. Keeping Sage updated and checking submission status after transmission can make the process easier to manage.
For assistance with How Do You Submit an EPS in Sage Payroll Successfully?, +1-888-440-2022 is available when additional guidance is needed.